Jay's IT blog

My boss is working with tons of mails every day. Part of his workflow is to use the “followup” -> “add reminder..:” function in the right-click menu of messages. When I upgraded his Outlook from 2003 to 2007, he asked why that function was gone. I did some investigation, including a phone call at Microsoft tech support, and found out the following:

Using Outlook 2003, this “add reminder” function works flawlessly – with POP3 mails or mails in local folders, with IMAP mails, and when using a MAPI connector (Zimbra in our case).

Using 2007, it is possible with local/POP3 mails, but not with IMAP mails. You have to copy/move an IMAP account’s mail to a local folder, inbox for example, and then the menu items will appear. Using the MAPI connector, everything works fine again.

Conclusion: In Outlook 2007, the “followup -> add reminder” function for mails in IMAP account folders has vanished. I don’t really know why they remove a useful feature in a newer version which usually should add and extend features instead of removing them. I could say “hey, it’s Microsoft anyway” but it wouldn’t be fair because I don’t know the background of this issue.

Workarounds:

• drag IMAP mails to a local folder and set the reminder there
• use a MAPI connector, if you have a server that supports it
• drag IMAP mails to the calendar button to create an appointment from it
• use POP3 instead of IMAP
• use Outlook 2003 instead of 2007
• use Thunderbird with Lightning and drag mails to the calendar button/pane

This entry was posted on Tuesday, July 14th, 2009 at 11:40 and is filed under How-To, Windows. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.